EPF & ESI — Registration, ECR Challans, KYC & Inspections

When does EPF / ESI become mandatory?

• EPF — when total employee count crosses 20 (some sectors 10). Wage ceiling for statutory coverage is ₹15,000/month basic.
• ESIC — when total employee count crosses 10. Wage ceiling for statutory coverage is ₹21,000/month.

Contribution rates

Monthly compliance

1. EPF ECR upload & payment by 15th of the next month
2. ESIC challan payment by 15th of the next month
3. UAN generation, Aadhaar / PAN / Bank seeding for new joiners
4. KYC approval & e-nomination on EPFO unified portal
5. Form 11 (declaration), Form 2 (nomination)

What we handle

• Fresh EPF & ESIC registration (auto via Shram Suvidha / SPICe+)
• Monthly ECR / challan filing
• UAN / KYC / e-nomination / member service
• PF transfer claim (Form 13), withdrawal (Form 19/10C/31), pension (10D)
• Form 5A (return of ownership), 6A, annual return
• Inspection handling, 7A enquiries, recovery proceedings

Who needs this service

• Employers crossing 20 employees (EPF) or 10 employees (ESI)
• Contractors required to show EPF/ESI compliance in tenders
• Startups voluntarily registering to offer employee benefits
• Businesses facing EPFO / ESIC notices or inspections

Documents required

• PAN, incorporation / registration certificate of the establishment
• GST certificate and address proof of premises
• Cancelled cheque and bank details
• DSC of authorised signatory
• Employee list with Aadhaar, PAN, bank and salary details

Process & timeline

1. Day 1 — documents collected and portal registration initiated
2. Days 1–3 — EPF and ESI codes allotted
3. Monthly — ECR upload, challan generation and payment by the 15th
4. Ongoing — UAN generation, KYC seeding and inspection support